rST7
Start-Up Guide

The “Facilities Scheduler Public View” Portal
March 2024

The Facilities Scheduler Public View website portal is an exceptional tool for showcasing your facilities. It enables potential customers to have a virtual tour of your facilities and make an informed decision. You can upload an array of information for each location, including pictures, descriptions, prices, options, equipment, and more. In addition, you can publish your facilities policies and guidelines for Requesters. Moreover, it provides access to the Facilities and School Calendars. 

The website portal administrators can create more menus and pages to post all the information, instructions, requirements, and links.

This guide will illustrate the information you can publish and how to set it up on the administrative end. However, please note that the initial setup of every website portal may vary depending on the preferences of the School or District.

Let’s take a tour of your Public View

Continue scrolling down the screen to view the entire Home page:

Your Navigation Menus can be pages and links. The added ones by default are the View Facilities by Building, View Facilities by Type, Request Facilities, and Facilities Calendar.

View Facilities by Building
This menu contains pages where you can categorize the information per building. 

Click on a page to view the information for the selected building. You can add its picture, location map, and rental details. 

Here’s an example of the information you can publish on this page.

View Facilities by Type
This menu contains pages where you can categorize the information by location type.

Request Facilities
This menu redirects to the Facilities Scheduler program, where Requesters can book their events.

Facilities Calendar
This menu redirects to the Facilities calendar of the School/District’s scheduling system (separate from the website portal), where you can check the locations’ availability for your desired date and time.

Are you planning to create new pages and publish more information?
Let’s get into the administrative area to create new items or modify existing posts.

To get started, log in as an Administrator by clicking the Web Admin link at the bottom of the page:

After logging in, you are directed to the Dashboard by default. Go to the Content tab to view the pages or click Settings to visit menus:

Create new pages or modify existing ones
Some facilities are newly open for public bookings, which you want to publish the information. To create a new page to post pictures, location information, and rental details, go to Content> Pages and click the Add New Page button.

After clicking “Edit with Page Builder”, the page is automatically saved as draft and you can begin creating your post using the Elementor plugin.

A – These are the content elements in widget form that you can easily drag and drop into your structure. Scroll down the screen to display more options.
B – Click here to publish the page.
Note: You can use several structures for your content on one page.

To modify an existing post, go to Pages and select the item from the list.

All about Menus
Upon setup, your Menus are added for you. They contain pages with the facility's information or links that redirect to the Scheduling program. If you wish to hide/remove sub-items from your menus, go to Settings> Menus and click on the item.

How to access the submitted Insurance Liability Forms?
Requesters can submit Insurance Liability Forms using the website portal. In “Step 3 – Submit the Insurance Liability Form by Clicking Here”, they can label and upload the form.

To access the submitted files as an Administrator, go to Content> Submitted Forms and click the item from the Submissions list: