There are several ways to add students into the system. 1) You can individually add their information, 2) If your school already has the Activity Registration, all student information is automatically added to the Activity Scheduler, or 3) Batch upload the student information using an Excel/CSV file.

Using the Batch Import Students into the Database feature, you can import all students in one go. To get started, go to Student Eligibility & Information module> Options & Set-Up tab:

After clicking “Batch Import Students into the Database”, download the sample file to ensure using the correct format:

You can use the Sample Excel file to create your own students’ list. 

Once you are done, place the correct letter/number of the column you are uploading into the Field Mapping form.

Example:  If ‘Last Name’ is the first column in your data file, type the number one (1) or column letter A in the empty box next to ‘Last Name’.   If ‘First Name’ is the second column in your data file, type the number two (2) or column letter B in the empty box next to First Name, etc.  For any fields you do not have in your data file, just leave the field blank.

Note: Make sure your fields are all in the correct order before starting the import process.

After clicking Continue, the system will display the information to be imported from the file:

Go back to Student Eligibility & Information area to check the students in the list.