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Forms > Quick Start Guides > Activity Scheduler > AS Mobile App QSG - Coaches View (Android)

Activity Scheduler Mobile App
Start-Up Guide


Coaches View (Android)
September 2024

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The Activity Scheduler Mobile App allows Coaches to view Students Information and Schedules, add Scores, edit Rosters, and take Attendance for the assigned teams. Additionally, it can also be used to send SMS messages or emails via the Message Center.

GETTING STARTED
1.    Download the Activity Scheduler (AS) Mobile App from the Google Play Store and click "Open" to launch it.
2.    Alternatively, you can launch the app from your home screen after installation. Look for the icon and tap on it.
 

3. Select the State and the School, you can use the search bars to find them.

4. To log in, open the Main Menu (A) and select Mobile ADMIN/COACH (B.)

5. On the Login screen, enter your email address and password, and tap on LOGIN. Please note that the email address (username) and password are the same as the ones you used when logging in to the Web Version. Open the Main menu (A) to select the modules.
SCHEDULES

Open the Main Menu and select Schedules (A). In the Activities dropdown menu of the Schedules Screen, you can find all your assigned activities. To view the event information, tap on the Details (B) button. You can speed dial an Official by selecting his phone number. If you need to send him an email, tap on the listed email address.
 

Note: Canceled games will have a strike-through on the Activity Name.
SCHOOL-ONLY EVENTS
View Schedules

Tap on the 'School-Only Events' module in the Main menu to view your assigned School Only (SO) activities, such as practices. At the bottom of your screen, you can tap 'View by Activity' or 'Choose a Date'.

Coaches can also take attendance from here for completed events.

Adding an Event (Single)
Coaches can add a single event for School Only schedules in the Mobile App. They can add/edit recurring events using the Activity Scheduler Web program.

To add an event, click on the plus (+) sign (A), choose the Activity/Team (B), and complete the necessary information for the new event schedule (C). Tap SAVE (D) when done.
SCORES
Add Scores
Tap on the Scores module from the Main menu and select your Team (A) from the dropdown menu. Listed on the Scores Screen are all your Scheduled Opponents and the Scores for each Game. To add/edit the score, tap the US/THEM (B) boxes.

On the pop-up, enter the Scores (C) and Notes. Click on Save once done.
 
Note: You can make the Team Records and Conference Standings visible in the Activity Scheduler Public View.

View Team and Opponent Standings
Now, users (Public or Administrators View) can track the Teams and Opponents Standings available in the Scores module/widget within the App.

To View the Team Standings, select a Team and tap “Currently”. On the same screen, you can also configure the Score Settings on how Standings are determined.
STUDENT INFO

Open the Main Menu and tap on Students Info module. You can search (click on search icon) for a particular student or filter by Activity (A). Tap on the Student's name (B) to view the Student Details screen.

On the Student Details screen, Coaches can make the Trainer's Notes and Medical Info visible, by tapping on Include Options (C) and switching on the toggles (D). 

On this screen, the Coaches will have the option to view the Medical Information field and add/edit the Trainer's Notes.

Note: The student's general information and contact data are shown on the Student Details screen. Administrators can access the "Consent to Treat" and "Consent to Administer Medication" fields in the Student Information module.

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ROSTER
Edit a Roster
In the Main Menu, select the Roster module, then choose the roster of the Team that you would like to view and edit.

Here’s how to view the Players’ information and add/edit their picture

To add a new Player to your Roster:

To delete/remove a student from your Roster:

The final step/screen displays the Personnel screen, where you can add or edit them.

ATTENDANCE
Coaches can take attendance for their assigned activities, with or without an event scheduled. They can also edit Attendance records and generate Attendance reports.

To take Attendance
Tap the 'Attendance' module from the Main menu and select 'Take Attendance' (1). Choose the Activity/Team (2) and begin taking attendance by checking off the names of the students (3). Tap 'Save' (4) once you're done.
Note: Coaches can only access their assigned Activities.

Example of an Activity with Event:
Select 'View Attendance Report' from the Attendance module and choose the type of report from the list.
 
Examples of generated Reports:
 
Viewing Reports from the Attendance screen:
 
Note: Coaches can only access their assigned Activities. MESSAGE CENTER

The Mobile App Message Center allows Athletic Directors, Coaches, and Administrators to:

  • Send Emails or SMS messages to the member types listed in 'Notify Me' on the Public View.
  • Select all recipients under 'Notify Me' and 'Other Contacts'.

From the Main Menu, select 'Message Center'. Then, tap 'All' (A) and choose 'SHOW' (B) to view the Contact Report. You can send messages to all contacts by tapping 'Message All' or 'Email All' (C), or you can select individual contacts to send messages to (D).



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