Activities Scheduler
Start-Up Guide 

Commissioner View

RefView is a product developed by rSchoolToday to have a completely dedicated site for Assigners and Officials. RefView is integrated with Activity Scheduler (AS) and provides a comprehensive “Officials Contract” application.

RefView provides helpful features on assigning Officials to games, viewing and signing of contracts, posting news and announcements, generating reports, and a lot more. 

Commissioner login:
To Log in to RefView as a Commissioner, click the “Edit” button next to Officials Contracts located on the Activity Scheduler Control Panel.

Officials Tab:

Officials Directory – Here you can add New Officials or select Officials from our existing database, or add new ones. (Please note that all Officials are grouped by State.)
(A)    Clicking the “Add new Official/Association” button prompts you to the “Officials Profile” page. 
(B)    To Add an Official to “My Officials” – mark the box in the “Select” column next to the Officials name, and click “Add checked to My            Officials list” button.
(C)    “View” displays the Officials’ Information.

Add New Officials

To add an Official, follow these steps:
Step 1 - click on the “Add new Official/Association” (A) button from the above image.  You will be prompted to the “Officials profile” screen. 
Officials Profile
In the Officials Profile, you will be requested to provide the Officials’ personal information.

Note: The E-mail Address and PIN are used by Officials to access their accounts in the RefView. The PIN is also used to sign Officials Contracts electronically. 

Sports, Certifications & Preferences
The Officials’ Sports, Certifications & Preferences page allows you to:
(A)    Edit and delete preferences for Activities Assigned to an Official.
(B)    Add Certification expiration dates.
(C)    Add any Clinics an Official may have attended.

My Officials – Once your Officials have been selected from the Officials Directory, they will appear on “My Officials” tab. 
Let’s take a tour of “My Officials” tab:
(A)    Edit button - will take you to the Officials Profile.
(B)    View Schedule – will allow you to view an Officials Schedule.
(C)    Exclude/Some Exclusions – gives you the option to exclude the Official from being assigned to an Activity.
(D)    Delete Officials Checked Button – mark the box for any Official you would like to delete from My
         Officials and click the “Delete Officials checked” tab.

News for Officials
On the “News for Officials” tab, you can post announcements and news from your School or District. These announcements will be seen by Officials when they login to RefView.

Reports
The Reports tab will allow you to generate an Assigners Report. To view the Assigners Report, follow these steps:
(A)    Click on the “View” button for the “Assigners Report.”
(B)    Assign Report – Choose information to be Displayed on the Report.
(C)    Click on “Generate Report.”

Payment
The Payment Tab allows you to ePay Officials, Print Pay Vouchers and run a variety of Reports.

Set-Up
Assigning and Pay Parameters 
You can Edit existing  Assigning and Pay Parameters or add new ones by following these instructions:
(A)    Click the “Add New” button.                         (D) Enter Number of Refs.
(B)    Use the dropdown to select a Team.             (E) Enter Fee Pd. Per Game.
(C)    Enter Job Name.                                           (F) Click “Save Changes.”

Mileage Payment
To set Mileage Payment, follow these steps:
(A)    Select School Year.                                        (D) Add optional Budget Code for Expenses.
(B)    Define Mileage Rate.                                      (E) Click Save Changes.
(C)    Add Begin/Max Miles Paid.