Start-Up Guide
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Officials Tab
Officials Directory – Here you can select Officials from our existing database, or add new ones. (Please note that the Officials are grouped by State).
(A) Clicking the Add new Official/Association button prompts you to the “Officials Profile” screen.
(B) To Add an Official(s) to My Officials – mark the box in the “Select” column next to the Officials name, and click Add checked to My Officials list button.
(C) Click View to display the Officials' Information.
Add New Officials
To add an Official, follow these steps:
Step 1 - click on the Add new Official/Association (A) button from the above image. You will be prompted to the Official’s Profile screen.
Officials Profile Tab
In the Officials Profile, you will be requested to provide the Official’s personal information.
Note: The email address and PIN are used by Officials to access their accounts in the RefView. The PIN is also used to sign Official Contracts electronically.
Sports, Certifications & Preferences Tab
After saving the official's profile, this tab can now be accessed. Follow these steps in setting up the Official’s preferences and additional information.
(A) Click Add State button to add Sports, Certifications, and Preferences of the Official
(B) Select the School Year, State, and Activity
(C) Add Certification expiry date if applicable
(D) Set Official’s Activity Preferences, then click Save Changes
(E) Edit or Delete the Sport’s Certification and Preferences of the Official
(F) Add any clinics an Official may have attended
(G) Add a New Activity for the Official
My Officials
Once Officials are selected from the Officials Directory and added to the My Officials list, they will appear on the My Officials tab.
Let's take a tour of the My Officials tab:
A) Edit button – will take you to the Officials Profile.
(B) View – shows the Official's information and Coach's rating.
(C) Schedule – This will allow you to view an Official's Schedule.
(D) Exclude/Some Exclusions – gives you the option to exclude the Official from being assigned to an Activity.
(E) Delete Officials Checked Button - mark the box for any Official you would like to delete from My Officials and click the "Delete Officials checked" tab.
News for Officials Tab
On the “News for Officials” tab, you can post announcements and news from your School or District. These announcements will be seen by Officials when they login to RefView.
Reports Tab
The Reports tab allows you to generate Assigner, Eligibility Status, and Coaches Ratings of Officials Reports. To view or generate these reports, follow these steps:
(A) Select a Report and click on the View button
(B) Choose the desired information and options from the provided fields and filters to be displayed on the Report
(C) Click on the Generate Report
Payment Tab
The Payment tab allows you to Pay Officials, Create/Print Pay Vouchers, run a variety of Reports, and Add Miscellaneous Payment to an Official.
Set-Up Tab
There are different options we have on this tab. Select a Set-Up Option from the drop-down list to see their settings.
Assigning and Pay Parameters
Edit the existing Job and Payment parameters or add new ones by following these steps:
(A) Click the Add New button (D) Enter Number of Refs
(B) Use the dropdown to select a Team (E) Enter Fee Pd. Per Game
(C) Enter Job Name (F) Click Save Changes
Email Notification
Gives the ability to control which scenarios send you an email.
Mileage Payment
To set Mileage Payment, follow these steps:
(A) Select School Year (D) Add optional Budget Code for Expenses
(B) Define Mileage Rate (E) Click Save Changes
(C) Add Begin/Max Miles Paid
Other Fees for Officials
Other fees can also be added to officials. To create these additional fees, follow these steps:
(A) Select the School Year
(B) Click the Add New button
(C) Type in the Name of Fee
(D) Enter the Default Amount and Budget Code Expenses (optional)
(E) Click Save Changes
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